Seeking a highly organized and detail-oriented Project Coordinator with strong communication skills to navigate internal and external interactions confidently. The Project Coordinator looks at all job aspects proactively to avoid project delays. This role requires experience in managing multiple projects simultaneously in a fast-paced environment while ensuring effective coordination, accountability, and follow-through. The ideal candidate excels in problem-solving, cross-functional teamwork, and third-party collaboration to drive project success.

Responsibilities include:

Project Execution & Coordination:

• Collaborate with customers, Sales, Purchasing, Engineers, and Production teams to ensure seamless project execution.
• Maintain project momentum by keeping stakeholders accountable and ensuring clear communication.
• Monitor progress through status reports, checklists, and project management tools to track deliverables.
• Lead or participate in project meetings, while maintaining documentation, tracking action items, and ensuring timely completion.
• Identify and address bottlenecks that may impact project timeliness, escalating issues as necessary.

Cross Departmental Communication & Collaboration:

• Act as a liaison between Engineering, Production, Quality, Sales, and Supply Chain teams to ensure alignment and clarity on project objectives.
• Able to manage conflicts effectively while maintaining professionalism and fostering positive resolutions.
• Communicate updates effectively to all stakeholders to maintain project continuity.
• Track and manage action items from project meetings to ensure follow-through and accountability.

Third Party & Customer Coordination:

• Serve as primary point of contact for vendors/suppliers, and subcontractors regarding project related matters
• Facilitate technical and operational discussions between internal teams and external partners to ensure smooth execution.
• Communicate & integrate vendor and customer requirements into project workflows.
• Ensure timely delivery of materials or services by coordinating with third party contractors.

Documentation & Reporting:

• Maintain accurate and up to date project documentation, ensuring accessibility for all stakeholders.
• Prepare and distribute project updates, reports, and meeting summaries to relevant teams.
• Document and facilitate technical and contractual discussions.
• Assist in developing and refining standard operating procedures (SOPs) and work instructions to improve project coordination.
• Update and manage departmental tasking and operating systems for tracking project activities.

Problem Solving & Continuous Improvement:

• Identify process inefficiencies and recommend improvements to enhance workflow between departments.
• Support the implementation of best practices in project coordination and manufacturing processes
• Assist in resolving project-related challenges and facilitating solutions to keep projects on track.

Requirements:

• 2+ years in project coordination, project management, planning, manufacturing, or experience in an industrial setting (such as Manufacturing, industrial production, engineering services, supply chain or customer facing industries.
• Associate’s degree in Business, Engineering, Industrial Management, Supply Chain or related field.
• Tools & Software proficiency in Smartsheet, Microsoft Project, Trello, Monday.com or similar system is beneficial.
• ERP/MRP system experience (such as with SAP, Oracle, Netsuite or other manufacturing ERP software knowledge is valuable)
• Ability to use Microsoft Office Suite is required.